Lewisville Saddle Club
We are not just horsing around.
The Lewisville Saddle Club Bylaws PDF Print E-mail

Our Bylaws

LEWISVILLE SADDLE CLUB BYLAWS



ARTICLE I: AND PURPOSE

Section l. The name of this association shall be the Lewisville Saddle Club (“LSC”). Our purpose is to create, encourage, promote, and extend interest in good horses and to develop good horsemanship. We also aim to promote good will and cooperation of similar clubs in various communities throughout the state. The colors of this club shall be blue and white. The insignia shall be a portrait of a horse head in a horseshoe.


ARTICLE II: MEMBERSHIP

Section l. Membership will be by application submitted to the Board of Directors. Applicants are required to read the LSC Bylaws and other rules and regulations issued by LSC and agree to abide by all such rules and regulations. An applicant who has been approved by the Board of Directors and voted in by the members shall remain on a 90-day probation. During this probation period, the applicant shall be permitted to participate in all club activities

Section 2. LSC Membership entitles one to all the rights and privileges for which this body is organized, including the privileges of the floor, right to vote on all questions, and the right to hold office. Voting privileges are granted only to those Members who are 18 years of age or older. One vote per family membership.

Section 3. Members who create a new household will be required to file a new application and commence paying membership dues within six months after creating said household.

Section 4. Any horse to be used in club events is subject to the approval of the Board of Directors.

Section 5. Members that do not own a horse are required to utilize LSC’s “Lease Program” to participate in Playday events. Further, they must adhere to all “Lease Program” rules as established by LSC.

Section 6. Any person under 18 years of age will not be allowed to ride at any LSC events without their parent or legal guardian present at the event.

Section 7 All members, while in good standing, shall have equal rights, interests and responsibilities with respect to the association and its property.


ARTICLE III: DUES

Section 1.

(a) Membership fees are Ninety ($90) per family and Sixty ($60) per individual payable at the time of application.

(b) A “family” shall be defined as mother, father, and all unmarried children living as one household. In the event a person leaves his/her immediate family, either by marriage, divorce, or for any reason creates a new household, he/she shall file a new application and pay the applicable membership fee within six months.

(c) The membership dues shall be payable in January of each year. In the event a member is as much as three (3) months in arrears, he will automatically be dropped from the active files. He can be reinstated to full membership upon approval of a majority of the Board of Directors and payment of applicable membership fees.


ARTICLE IV: DIRECTORS AND OFFICERS

Section 1. Directors

(a) The government of the association, the direction of its work, and the control of its property shall be vested in a Board of Directors consisting of at least nine (9) members, inclusive of the officers established in Article IV Section 2 below.

(b) Directors shall serve terms of two (2) years. There shall be staggered terms of office so that third of the directorships shall be up for election each year.

Section 2. Officers

(a) The officers of the association shall be: president, first vice-president, second vice-president, secretary and treasurer. The officers shall also be referred to herein as the “Executive Committee”.

(b) A nominating committee to secure a slate of officers for the association will be appointed by the out-going president, no later than October 1st. This slate will be presented to the club for their approval at the quarterly meeting in November. Nominations may also be made from the floor at this meeting. Officers for the following year will be elected at this time, and the new officers will be installed at the annual Christmas Party, and will take over the affairs of the club for one (1) year commencing January 1st.

Section 3. Executive Committee

(a) The “Executive Committee” shall consist of the president, first vice president, second vice president, secretary and treasurer who are also directors.

(b) The Executive Committee is an advisory committee to the Board. The Executive Committee may meet in closed session to discuss and prepare information for consideration and action by the Board of Directors and/or members, as applicable. The Executive Committee may act in the place of the Board of Directors when authority is designated by the Board or in emergency matters where Executive Committee action is temporary and subject to subsequent approval by the Board at its next meeting.

Section 4. A director or officer may resign at any time by giving written notice to the President or Secretary. Any such resignation shall be effective upon receipt of such notice or at any later time specified therein.

Section 5. Vacancies occurring in the Board of Directors prior to the completion of a director’s elected term may be filled by a majority of the remaining directors.


ARTICLE V: DUTIES OF OFFICERS AND DIRECTORS

Section 1. The general supervision and direction of the affairs of the association shall be vested in the Board of Directors. The Board of Directors shall be the policy-making body and may exercise all powers and authority granted to the association by law. Should any Board member miss three (3) consecutive meetings without approval of the other Board members, this member shall be replaced.

Section 2. The President shall preside at all general meetings, all Board meetings, and all Executive Committee meetings of the association, and he/she shall perform all duties incident to this office.

Section 3. In the absence of the President or in the event of the President’s inability or refusal to act, the First Vice President shall perform the duties of the President and shall have all of the powers and be subject to all restrictions upon the President. In the absence of the President and the First Vice President or in the event of their inability or refusal to act, the Second Vice President shall perform the duties of the President and shall have all of the powers and be subject to all restrictions upon the President. The First and Second Vice Presidents shall perform such other duties and have such other powers as the Board of Directors may from time to time provide.

Section 4. The duties of the Secretary shall be to keep an accurate record of all meetings of the association. He/she shall report annually to the association the proceedings of the Directors and Executive Committee, and upon all affairs of the association. He/she shall have custody of all papers and property of this association and shall deliver all records to her/his successor within ten (10) days after the new Board of Directors takes office.

Section 5. The duties of the Treasurer shall be to have charge and custody of all funds and pay out same on order of the Board of Directors. He/she shall keep complete and accurate accounts of receipts and disbursements of the association and shall deposit money and other valuable property of the association in the name of the association as designated by the Board of Directors. He/she shall also prepare an annual financial statement. He/she shall have custody of all books of this association and shall deliver all funds and records of same to her/his successor within then (10) days after the new Board of Directors takes office.

Section 6. The Board of Directors shall serve as a Trial Board to enforce the rules and regulations herein set forth. They shall have the power to suspend any member whose conduct is such as to be prejudicial to the best interests of the association.

Section 7. The Board of Directors may create committees to serve specific needs of the association. Each committee shall include no less than three (3) members. The President shall appoint a chairperson for each committee.

Section 8. The Board of Directors owe a duty of loyalty to the association which requires that while acting for or in service to the association they act, not in their personal interests or in the interests of others, but rather solely in the interests of the association. Transactions in which a Director has an interest shall be subject to scrutiny to ensure the transaction is in the best interest of the association and does not lead to a conflict of interest. A Director with an interest in any transaction is not entitled to vote on such transaction or related matters.


ARTICLE VI: OPERATIONS

Section 1. Disbursement of the funds of the association shall be made only with the approval of the Board of Directors and/or the Executive Committee, and shall be by check signed by the Treasurer and countersigned by the President.

Section 2. Accounts of the association shall be audited annually, authorized and approved by the Board of Directors and Executive Committee, and such report shall be submitted to the incoming Board for approval at the first Directors meeting of the new fiscal year.

Section 3. Financial transactions which have a value of $3,000 or more if not included in the annual budget shall require majority approval of the Board of Directors.

Section 4. Unless specifically authorized by the Board of Directors or as otherwise required by law, all final contracts, deeds, conveyances, leases, promissory notes or legal written instruments executed in the name of the association shall be signed by two members of the Board of the Directors, including the President and one additional Director.

Section 5. The association shall keep correct and complete records of account and will also keep minutes of the proceedings of all meetings of the membership and meetings of the Board of Directors and committees.

Section 6. The fiscal year of the association shall commence on the first day of January and end on the last day in December each year.


ARTICLE VII: MEETINGS

Section 1. Meetings of the association may be held at such place and time as may be designated by the Board of Directors and/or the Executive Committee. Any matter which is to be presented to the membership at large may be done through the president or any member of good standing. However, quarterly membership meetings shall be held the first Monday night of February, May, August, and November.

Section 2. Notice of meetings shall be given to all members using the email provided by the member at least one (1) week in advance and shall specify the place, date and hour of the meeting.

Section 3. Actions may be taken by the members without a meeting and without prior notice if consent in writing setting forth the action to be taken is signed by no less than three-fourths of the members entitled to vote except that directors and officers shall not be elected by such written consent except by unanimous written consent of all members.


ARTICLE VIII: QUORUM

Section 1. The quorum of this association at any regular meeting shall consist of members present. A quorum for the Board of Directors and Executive Committee at any meeting shall consist of a majority thereof.


ARTICLE IX: INDEMNIFICATION

Section 1. The association shall have the power, to the extent and in the manner permitted by the law of the State of Texas, to indemnify each of its directors, officers and members against expenses, judgments, fines, settlements, and other amounts actually and reasonably incurred in connection with any proceeding to which such director, officer or member was or is a party or is threatened to be made a party by reason of the fact that such person is or was an agent of this association.

Section 2. Any indemnification under this Article shall be made by this association only if authorized in the specific case on a determination that indemnification of the agent is proper in the circumstances because the agent has met the applicable standard of conduct set forth in Section 2 of this Article by unanimous consent of the directors who are not parties to the proceeding and written approval of a majority of the members entitled to vote.


ARTICLE X: CODE OF ETHICS

Section 1. The association, its directors, officers and members shall comply with the following Code of Ethics in all of their actions. For so long as the association is in existence, no director, officer, member or employee of the association shall:

  1. Do any act in violation of these Bylaws or the rules and regulations established by the association;

  2. Do any act with the intention of harming the association or any of its operations;

  3. Do any act that would make it unnecessarily difficult to carry on the intended or ordinary business of the association;

  4. Receive an improper personal benefit from the operation of the association;

  5. Use the assets of the association, directly or indirectly, for any purpose other than carrying on the business of the association;

  6. Wrongfully transfer or dispose of association property, including intangible property such as goodwill; and

  7. Use the name of the association (or substantially similar name) or any trademark or trade name adopted by the association, except on behalf of the association in the ordinary course of the association’s purpose.

ARTICLE XI: CONFLICTS OF INTEREST

Section 1. A conflict of interest occurs whenever a Director or Officer has a direct or indirect financial or personal interest in any matter coming before the Board of Directors. When a conflict of interest arises, the Director holding the financial or personal interest (the “Interested Director”) must (a) fully disclose the nature of the interest to the other Directors (the “Disinterested Directors”); and (b) withdraw from discussion, lobbying and voting on the matter or any matter related to or affected by the interest.

Section 2. A vote on a matter involving a conflict of interest shall require unanimous approval by the Disinterested Directors who have determined that approval is in the best interest of the association. The minutes of meetings at which such votes are taken shall record such disclosure, abstention and rationale for approval.

Section 3. If any member has reasonable cause to believe a Director or Officer has failed to disclose any actual or potential conflicts of interest, it shall inform the Board and the potential Interested Director on the basis of such belief and afford the potential Interested Director an opportunity to explain the alleged failure to disclose. If after hearing the potential Interested Director’s response and after making further investigation as warranted by the circumstances, the Board determines the potential Interested Director has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.


ARTICLE XII: AMENDMENTS

Section 1. These Bylaws may be altered or amended at any regular meeting of the association by a two-thirds (2/3) vote of the members present, provided the copy of such amendment shall have been filed with the secretary at least fifteen (15) days before such meeting and that the secretary shall transmit such proposed amendment to each member at least ten (10) days before such meeting.


ARTICLE XIII: SUMMATION

Section 1. The proceedings of the association shall be governed by, and conducted according to the latest edition of the Robert’s Manual of Parliamentary Rules.

These By-Laws are approved this March 2, 2017.